Here are the details of what happened at the AGM, for those who could not make it and had the decency to apologise and also for those who just couldn't be bothered.
Minutes of the AGM of Brewmaster High Halden FC, held at the Chequers Inn on Monday 14th July 2008
Meeting started at 8.20pm No. of Members present: 18
The Chairman, Mr Robinson, asked the Secretary to conduct the meeting.
- Apologies for absence: Apologies had been received from Reg Abrahams, Dan Abrahams, Daniel Jennings, Dave Sivyer, Mark Spicer, Oscar Barnes, Chouch Fairbrass, Tom Stern, Paul Trelfer, Stuart Saunders and Gary Clarke. The Secretary then read out a letter from Reg Abrahams who had asked for it to be minuted that he wished to pass on a vote of thanks to Darren Light for his efforts with the 1st team, to all involved in organising the Race Night and congratulations to Barrie Croucher for winning the Premier Division Secretary of the Year.
2.Minutes of the last meeting: These had been circulated prior to the meeting and were agreed to be taken as read.
3.Matters arising: There were no matters arising.
4.Secretary’s report: This had been circulated prior to the meeting and was taken as read. There were no questions from the members.
5.Treasurer’s report: The Secretary reported that the Club had just over £1500 in the account which was down by £400 on the same time last season. This was a reflection of the clubs lack of fund raising last season and the increase in costs of running the club.
- Election of Officers: The following Officers were elected:
a) President Mr Dave Hamilton
b) Chairman Mr Ken Robinson
c) Vice Presidents – Existing elected en bloc
d) Secretary Mr B Croucher
e) Treasurer Mrs H Croucher
f) Management Committee – Existing members, D Light, B Croucher, S Stolworthy, K Robinson, D Quinn, D Clarke, D Sivyer, D Twycross, P Cahill elected en bloc with the addition of Steve Davis and Chouch Fairbrass.
g) Welfare Officer Darren Light
h) 1st Team Managers Dave Clarke and Darran Quinn
2nd Team Managers Steve Davis and Chouch Fairbrass
i) Fund Raising Committee All members were urged to get involved with fund raising as the club needed to increase its funds. Any ideas would be considered.
j) Auditors Berry & Co.
All the above positions were elected as a whole. (p- G. O’Blein s – D Hamilton)
7.Fees/Laundry/Fines: The secretary stated that the club did not want to raise match fees, but warned of the ever increasing costs of running the club. He pointed out the importance of all players keeping match fees, signing-on fees and fines up to date. Also, if the clubs fund raising events were not well supported this would lead to match fees being reviewed. Signing-on fees were discussed at length, with the President suggesting that they should be raised to £15 but would remain at £10 for students or players out of work. The players still had the option of getting this paid for free by finding themselves a sponsor. All players must be encouraged to get themselves a sponsor. Better efforts must be made in collecting outstanding monies owed by players for fines etc. It was agreed to raise the signing-on fee to £15 and players would be given until the end of September to pay these. Any players not paying would not be selected until the fee was paid. This would be monitored by the Management Committee. Laundry fees would stay at £15.
8. U11’s: It was announced that the club would be running an U11’s team next season playing in the The Weald of Kent Friendly League. This would be run by Darren Light and Paul Trelfer. All club members were encouraged to help and support this venture. Dave Clarke was concerned that there would be a gap of at least five years before these players would be old enough and asked if they was any possibility of starting an older age group team. The secretary said this was unlikely as nobody had come forward with the suggestion. He also stated that the intention was to involve the Primary School team who would take over as the U11’s the following season with Darren’s team moving up to U12’s, this would create a continual and natural progression and expand the clubs youth teams.
9. Parish Council / FA Funding: The Secretary stated that he and Ken Robinson had a meeting in May with two Parish Councillors and two representatives from the FA regarding funding and development of the ground and changing facilities. The Parish Council had changed a lot over the past year and was far more supportive of the club at the present time. The club would prepare a Business Development Plan and with the backing of the PC, present this to the FA. The intention was to build new changing facilities and improve pitch drainage. The secretary stressed the importance of the expansion of the clubs youth teams as key to the success of any application. Dave Clarke would look into costs of modular buildings and Darran Quinn agreed to take a look at the preparation of the Business Development Plan. The Management Committee would monitor the progress and report back to the members.
10. Work on pavilion/Ground: There was nothing outstanding to be done at present.
11. Fund Raising: The Secretary said that the club must increase its fund raising activities but also said that these must be organised by members and not left to him to sort out as he did not have the time. Steve Davis said that a Quiz Night was prepared and ready to go if the members wanted, the secretary told him to go ahead with a possible venue as the new hall at the Primary School. A golf day was also considered but it was felt that this would be difficult to organise during the season and may be best left until May/June 09. Dave Clarke was also willing to organise pool competitions o Sunday lunchtimes after the games. The secretary said that it was likely another Race Night would be organised in March/April 09.
12. Any other business: The Secretary reported that friendlies had been arranged and that the details had been posted on the club website. Dave Hamilton and Dave Twycross said that the players should be encouraged to return to The Chequers after each game and support the pub more as that was the home of the club and where it was formed. Dave Clarke stated that it was the intention this year to bring the two teams closer together and get everyone back to the pub on Sunday lunchtimes. It was stated that one of the problems had been that the pub did not allow children into the bars, but the Landlady said that this was no longer the case. She also said that she a supply of Bus Stop tickets behind the bar that the club could use to help raise funds. Darren Light agreed to take training and this would be done on Thursday evenings. Darren was unable to start until 31st July but Steve Davis offered to assist Darren and was willing to make a start on the 24th . Ken Robinson asked for volunteers to help out with the barbecue which would be held at the Over 30’s v Under 30’s game. Ryan Bradford volunteered to organise the barbecue.
There was no further business. The meeting closed at 9.16pm. |
